Automation for logistics and foreign trade
Foreign trade information is scattered across the ERP, PDF documents and government portals that offer no integration. That's exactly where we work.
Sound familiar?
- Three systems that don't talk to each other and a team matching data by hand.
- Closing windows concentrated into just a few days.
- A mistyped value goes straight into a declaration filed with customs authorities.
- SAP and the warehouse system don't share information, so someone re-enters it.
What we can automate
Customs portal integration
Checks pending operations and enters the information in the portal, validating values first.
Import files and invoices
Reads the documents in each import file and enters the data in the system.
SAP and warehouse management systems
Exchanges information between SAP and the warehouse system, with no manual re-entry.
How we solve it
What the automation does
- Detects operations pending processing in the portal or the system where they sit.
- Reads and interprets the related documents and derives the data the process needs, without relying on rigid templates.
- Matches information across sources and reconciles documents with pending operations.
- Executes in the ERP the transactions the process requires, including those that depend on calendar or conversion rules.
- Validates values before sending them: if an amount doesn't match its reference, the submission stops.
- Completes the data in the external portal.
- Reports the result operation by operation: processed, pending or failed, and in that last case, with the cause.
On replicability
Our reference case is Chilean and responds to that country's regulations and portal. We don't offer it as a product that installs the same way in any market: each country has its own framework, documents and systems. What does carry over is the ability to automate complex customs processes that combine an ERP, unstructured documents and portals with no API.
From input to outcome, with no manual steps
Detection
Pending operations in the portal or the system.
Reading
Settlement PDFs, invoices and shipping documents.
ERP matching
Documents reconciled with operations and transactions in SAP.
Validation
If a value doesn't match, the submission stops.
Entry and reporting
Data in the portal and the status of every operation.
Systems we integrate with
We work on top of the systems your company already uses. When no integration is available, we operate the system the way a user would or generate files for import. How we integrate with SAP.
Benefits for your operation
- Less time spent looking up and entering data.
- Lower exposure to keying errors in declarations.
- Traceability of each operation's result.
- Scheduled execution based on closing needs.
Does your foreign trade close rely on manual matching?
Tell us how the process works today and we'll tell you whether it can be automated and where to start.
Or email us at [email protected]