Artificial intelligence applied to documents
Purchase orders, invoices, customs documents, receipts, spreadsheets, images and PDFs. We read them with AI, validate the information with business rules and enter it in the system without anyone typing it.
Sound familiar?
- Document formats change from one issuer to the next.
- Template-based tools break when the issuer changes the layout.
- Scanned documents have no text and have to be typed.
- A misread value that enters the system unvalidated becomes an operational error.
What we can automate
AI document reading
Invoices, orders and other documents, even when the layout changes between issuers, with OCR when the file has no text.
Business rule validation
Extracted data is checked against master data and rules before it becomes a transaction.
Entry into SAP or another system
Validated information goes into the ERP, the database or whichever system applies.
How we solve it
How it works
- Classification. We identify the document type before trying to read it.
- Extraction. We get the fields the process needs, even when the document layout changes between issuers.
- Validation. We check what was extracted against master data and rules, and calculate whatever needs calculating.
- Delivery. Validated information goes into the ERP, the database or whichever system applies.
Where we use AI and where we don't
It's a distinction we prefer to make clear from the start.
It reads variable documents, understands that “case x12” and “CS 12 EA” can mean the same thing, and finds a value even if it moves around the page.
Calculations, validations, unit conversions and system integration are built to be deterministic, controlled and auditable. The same document always produces the same result, and that result can be reviewed step by step.
This separation is why our automations can be audited. If an order was entered at a given price, the rule that set it exists, and so does the record of its application.
Documents we process
From input to outcome, with no manual steps
Intake
The document arrives by email, folder, portal or system.
Classification
The document type is identified.
AI extraction
The fields the process needs, with no fixed templates.
Validation
Deterministic, auditable business rules.
Entry
In SAP, another ERP, a database or whichever system applies.
Systems we integrate with
We work on top of the systems your company already uses. When no integration is available, we operate the system the way a user would or generate files for import. How we integrate with SAP.
Benefits for your operation
- Nobody types data from documents.
- The solution tolerates format changes between issuers.
- Every extracted value is validated before entering the system.
- The result can be reviewed step by step.
Does your team type data from documents?
Tell us how the process works today and we'll tell you whether it can be automated and where to start.
Or email us at [email protected]